Added 2 weeks ago

Legal Executive

LocationDubai, Dubai, Middle East PP Adecco

Job typeStaff

Date2019-10-31

CategoryLegal and Compliance




Legal Executive


JOB PURPOSE
The role holder is responsible for overall assisting legal department for all aspects of company legal affairs, court and arbitration matters, meetings and discussions etc including the timely coordination activities with govt. departments for execution, notarization and attestation of company documents and Monitor and manage the parent company and subsidiary Trade license and government permits and other constitutional documents.
KEY RESPONSIBILITIES
  • Drafting and reviewing all kinds of contracts and other Legal documents
  • Handle and Providing assistance in Arbitration and Litigation matters, attending hearings etc.
  • Managing the Legal documents, files, data etc. and meeting deadlines
  • Liaison with govt offices and notary public for execution of power of attorney and other company related matters.
  • Controlling and Monitoring of Trade license and government permits of the company and subsidiaries
  • Overall support and assistance to legal department for all aspects of company legal affairs, meetings and discussions etc. and effectively managing all internal & external correspondences and Providing administrative support to legal dept.
  • On a daily basis co-ordinate with the respective branch personnel to take update on
    1. Existing Legal Cases their progress
    2. Anticipated Legal Cases
    3. documents check and preparation of legal notice/demand notices
    4. Status of legal notices/demand notices sent, customer response (if any), undertake the next step of filing legal case

  • Maintain a log of all ongoing cases (Global Litigation Register) with detailed comments on the status. Also maintain and track the legal notices/demand sent register along with client replies (if any) and number of days since the notice was sent.
  • Undertake branch trainings to educate them on all documents required for filing a legal case including Client KYC, Contract Documents, Material delivery/Job completion reports, Invoice acknowledgements etc.
  • Escalate any critical issues to the Head of legal requiring urgent management attention
  • Closely co-ordinate with the CCD department to check the status of all receivables which have the potential to fall under the legal bucket in the future and undertake mitigation measure there and then escalate any process control lapses on the credit control policy on outstanding matters on governance prospective.
  • Attend translation of legal documents such as legal notice, Demand notice, POAs, company documents, judgments, statements, letters etc. and reviewing of Arabic translation of legal and legal translations verification

  • Internal Department coordination for the translation of documents such as letters, agreements, Arabic circular from government department, letter head of branches and coordinate with external party like translation offices for legal translation of the documents
  • Accurate and timely coordination activities with govt. depts –for execution and attestation of legal documents as applicable to the role
  • Identify and enlist the branch process shortfalls due to which clients are unwilling to make payments
  • Report to the management in cases of consistent gaps in the process even after devising clear process flows
  • Assist the head of legal in fast tracking the critical cases for their early resolution
  • Give regular updates to the Head of Legal about the performance of external lawyers and shortlist good alternative options in the region, in case the management decides to change the lawyers
  • Branch Review (Pre-visit) – need basis to keep visiting the branches to meet the personnel to take update on the current status of legal issues and maintain up to date records of legal cases and progress on anticipated legal cases
  • Soft sales - Undertake soft sales exercise by locally calling and meeting the clients and demanding our payment
  • External Lawyers – Visit the local lawyers along with Branch head and check thoroughly the status of all ongoing cases as well as discuss the future cases which might be assigned to the law firm
  • Client Visits – Accompany the branch head to visit the clients to ascertain the exact reasons for non-payment of dues. Inform the client our inclination to settle the dispute amicably and if not, we might be forced to explore legal options which might be cumbersome for both parties. 
  • Branch Review (Post visit) – Based on the information received after external lawyer and client meetings, undertake another branch review identifying the operational shortfalls (if any) due to which the client is not paying. Educate the Branch Team to take necessary steps to avoid such situations in future as well as drive down a detailed follow up plan which should be tracked monthly for subsequent visits by any personnel from the Legal or CCD Teams.

Qualifications
Bachelor’s Degree in Law/ Master’s in Law from the recognised university
Years of Experience
Minimum 4 to 8 years of experience worked as legal Consultant/ Paralegal and out of which minimum 3 years of experience worked in the reputed organization/law firm as Legal consultant/Paralegal in GCC.
Job Specific Skills
  • Proficient in drafting and review of all kinds of Legal documents
  • Capable of managing and assisting in Arbitration/ Litigation matters
  • Professional and systematic with an ability to meet the deadlines and present the work in a professional manner
  • Excellent analytical and problem-solving skillsKnowledge of Country Law.

  • Exceptionally fluent in Legal terminology.
  • Skilled in case managements and organizing files, monitoring calendars, meeting deadlines, documentation, inputting information into file database etc.
  • Proficient in assisting in the document verification and legal scrutiny, regulatory compliance.
  • Excellent skills in Legal research on various matters, company laws and commercial/contractual laws etc.

Language Skills required
Fluent written and spoken Arabic and English essential
 
Apply now! adecco/job.cancel

Reference number AD a0W4I00000MYeOcUAL

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